To Those about to Submit Papers or Symposia to the Social Issues in Management Division for the Annual Meeting Program, Chicago, IL, August 7-11, 2009:
PAPERS AND SYMPOSIA ARE DUE 5PM EST, JANUARY 15.
Here are some suggestions to speed things along (the statistics I can see say that most of you are still working away on your papers and symposia proposals):
• First, make sure your paper or symposium proposal meets the submission guidelines. You can find them here:
http://meeting.aomonline.org/2009/index.php?option=com_content&view=article&id=91&Itemid=86
The Program Chair is required to check all submissions to make sure they meet these requirements. Here is a list of the key formatting ones for a paper submission:
- Can be pdf, DOC (not DOCX, the new Word format), or RTF.
- Name the file using the ID number assigned by the Academy (see below on how to get the ID number).
- Put the ID number in the header so it appears on every page.
- Max length of everything, 40 pages.
- Number all the pages.
- Use AMJ style guide (there is link to it from the Submission Guidelines on the Academy site).
- Use Times New Roman, 12p, 1 inch margins all around on the US page size, 8 1/2 x 11.
- Remove all author-identifying information, including acknowledgments.
- Print out a sample of the paper for yourself to make sure the formatting is OK.
Symposia submissions have special instructions. Go to the link above and scroll down to "B. Symposium Submission Guidelines." Be aware that this year all panels, including symposia, are 90 minutes long. Unlike papers, symposia are not blind-reviewed.
• Next, here's a link to the login page:
http://submissions.aomonline.org/2009/default.asp?mode=login
If you don't already have a login for the program, you will need to create one. If you have one, this is where things have to start, with your login.
After the login, you tell the system what you are submitting, and it takes you through the steps to "register" your submission. This means title, abstract, and other information.
Now although the instructions say there is a three-step process, there is really a four-step sequence (remember my promise above regarding that pesky ID number). This is really important, because researchers rushing to get the thing in before the deadline this Thursday at 5pm will suddenly find out they have to get the ID number, then go back and insert it in the header of the paper they are submitting – possibly meaning that they have to log back in when everyone else is also trying to log in and upload their papers.
So, when you get this email today, Tuesday, go immediately to the Academy submission site linked above, and register your paper. You don't have to have all the information, and you can edit it later. But you can get the ID number and get your submission started in the system.
So this is why it is really four, not three steps:
- First step is registering the paper, getting the ID number (putting in title, abstract, etc. – but, again, you can edit that up until the point your submission is "finalized.").
- Second, you take the ID number and insert it in the header of your paper. Print the thing to make sure the formatting is OK, and all follows the list above.
- Then, third, go back in – you now have the login and have registered, so your paper will show up as in the system – and upload your paper, for which all the details are now complete. By the way, the Program Chair can "see" whatever you have submitted; the system tells him what stage you have reached.
- Fourth, you "finalize" the paper submission by certifying several statements – essentially that it meets all the requirements and the Academy's rules for being able to be on the program. Your paper then shows as finalized to me.
The Program Chair must then check the finalized paper to make sure it meets all the rules (give me a little time to get this done), and generate an email to the paper submitter indicating the paper is "checked in" and will be reviewed. If the paper is found not to meet the rules, you may receive a note from me to that effect, with the opportunity to fix it – or there may be no time for that, with the paper thus being ineligible under Academy rules to go out for review. So please, please try to set the formatting up to meet all the rules.
The Academy's deadline for sending out letters to notify people of acceptance or rejection of their submissions is April 10.
Hope the above helps things along.
Looking forward to a great SIM program,
Barry
--
Barry M. Mitnick, Ph.D.
Professor of Business Administration and of Public and International Affairs
Katz Graduate School of Business
University of Pittsburgh
261 Mervis Hall
Pittsburgh, PA 15260
Tel.: 412 648-1555
Email re SIM program: sim2009@pitt.edu
_______________________________________________________________________
To send a message to the list, send your email to SIM@aomlists.pace.edu
_______________________________________________________________________
Visit the SIM Division website at: http://sim.aomonline.org _______________________________________________________________________
If you wish to unsubscribe from this list or change your delivery options, you can do so online at: http://aomlists.pace.edu/scripts/wa.exe?SUBED1=sim&A=1 _______________________________________________________________________